Visa assistance letter, if required should be requested atleast 60 days prior to the opening of the Expo 2019. Please contact your consultant at Quickmarc.
COMPANY BROCHURES FOR VISITOR CAMPAIGN / PRESS CONFERENCE
Preferably, we would need printed company brochures. The same are necessary for the pre-event media campaigns and press conferences. They should reach us at least 60 days prior to the opening of the Expo 2019.
Balance/ Remaining payments, if any must reach the organizers at least 90 days prior to the opening of the event. The exhibitor will then only be provided a clearance certificate that he will need to produce to the expo 2019 on-site management before taking possession of his stand.
PHOTOGRAPHS FOR EXHIBITOR ID BADGES
All delegates photographs or their scanned images should reach us at least 60 days prior to the opening of the Expo 2019. Name of the person and company should be written behind the picture if being sent by mail/courier.
Files are acceptable in the following formats only: .jpg or .gif (the email / image should not exceed 100 kb )
CARGO INFORMATION If the samples are not bulky, exhibitors are advised to carry them as personal baggage. This will save money as sending air/sea cargo is more expensive than paying for extra baggage.
All exhibitors must send a sample invoice / packing list before shipping / airfreighting the goods by email / fax to the clearing agents to get an approximate value of all charges involved and advise on values declared.
Goods should not be much under-invoiced as customs may put their on value if not satisfied with the invoice value declared by the exhibitor. Please consult the clearing agents for their advise if necessary.
For promotional items such as brochures, small give aways, display stands etc., please declare a small value.
All goods should reach The port 20 days and airport atleast 10 days prior to the opening of the Expo 2019 to ensure that the goods are cleared in time.
Expo 2019samples and stand construction materials should be packed and declared separately from goods for test sales. For smooth clearance of exhibitor goods, organizers usually assign a few official clearing agents to handle the expo 2019 goods to be exhibited at the fair.
A small advise to all exhibitors worldwide in to always carry some brochures / business cards / posters etc. as hand baggage so that they are not empty handed on their stand if their cargo or personal baggage is delayed / lost etc. It is important that all precautions are taken to ensure that your investment is not wasted.